LWHRA Career Center

Human Resource Manager

University of Washington
Seattle, Washington, United States
17 hours ago

Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Department of Medicine: Cardiology has an outstanding opportunity for Human Resource Manager to join their team. Position Purpose: The Division of Cardiology has an opportunity for a full-time Staff Human Resources Manager. The purpose of this position will provide HR manager functions for a large, complex division with staff, fellows, and students within the University of Washingtons Department of Medicine. This role is responsible for acting as a liaison with the Department of Medicine as it relates to staffing and payroll management. This position will provide leadership and proactive just-in-time guidance and advice for a broad range of HR functions including position development, recruitment, performance management, employment law, onboarding and exiting employees. This position will liaison with the Department of Medicine and collaborate with the department regarding University, School and Department policies and procedures. The HR Manager will assess, prioritize, and triage various projects and issues. The HR Manager will independently establish protocols for moving projects forward, communicating and initiating involvement of the appropriate individuals, developing timelines, schedules and agendas, preparing communication and sensitive materials, and keeping the Administrator and Division Head informed of progress on current projects, initiatives, and issues needing immediate attention. The HR Manager works directly with the Administrator to ensure policy compliance in a variety of areas. Position Complexities: This position serves as the expert for staff human resources. The HR Manager is responsible for providing confidential, professional, and executive administrative support to the Cardiology Administrator and Division Head. This position requires discretion, exercising independent judgment, and decision-making authority in handling confidential administrative, personnel, and other issues related to the Division. Staff recruitments occur throughout the year to fill staff positions at multiple sites, including UWMC, HMC, and other locations throughout Seattle. The HR Manager position must have up-to-date knowledge of policies and procedures regarding staff employment and compliance. This position processes ~50 staff requisitions (including hourly/temporary and student appointments) and ~10 staff reclassifications or promotions every year. This position is crucial for the success of the faculty and staff in keeping operations and research running smoothly. The Division of Cardiology is the 4th largest division in the Department of Medicine. The division is comprised of over 250 individuals including over 150 paid faculty, 68 staff, 34 trainees. Of the 68 staff in the division, over 40 are involved in research, including clinical trials. The divisions annual budget is over $50m. Cardiology conducts activities at the UW Medical Center (Montlake and Northwest Hospital), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS), with research sites located at multiple locations across Seattle. Position Dimensions and Impact to the University: The HR Manager interacts with all levels of University of Washington employees to ensure the essential functions of the Division are being carried out. The HR Manager communicates between the department, school, medical centers, affiliate groups, central UW administration, faculty, and staff. This position is essential in working with Cardiology Principle Investigators and Supervisors on recruitment requirements. A delay in any of these processes ultimately impacts the productivity of staff and faculty in the Division and could jeopardize research programs ability to meet project goals. DUTIES AND RESPONSIBILITIES Works closely with the Division Administrator to create and manage a robust staffing model for the administrative teams, the various research units and the Division as a whole. Serves as the Divisions expert subject matter on Workday and overall human resources processes including position classification, recruitment, performance management, annual reviews, merit, promotions, onboarding and exiting. Recruitment (35%): Advise and strategize with hiring managers regarding staffing options available to fill their need. Oversee and manage staffing recruitments (i.e. temporary and regular professional and classified; grad student and student assistants). In partnership with hiring managers develop, modify and finalize job descriptions, initiate position requests, oversee recruitment processes and finalize hires. Implement diversity, equity and inclusion (DEI) strategies in divisional staff recruitment. Provide expertise on standard hiring processes (i.e. interviews, candidate reviews, reference checks, and compliance with best practices at UW). Facilitate new hire onboarding and related processes. Process terminations in the Division. Conduct exit interviews. Actively participate in Division and Departmental process improvement efforts and serve as an expert on HR processes, providing shared services to the Department of Medicine. Develop, implement and maintain division policies and procedures in relation to recruitment, position reviews, onboarding, staff orientation and off-boarding. Academic Recruitment: Post advertisements in Interfolio for postdoctoral candidate. Process visa sponsorship for international candidates. Work closely with Academic HR to ensure timely document submissions. Compose initial offer letters and reappointment letters. Process reappointment offers based on the requirements outlined in the Postdoctoral Union. Compensation & Position Review Process (25%): Provide guidance and knowledge to supervisors on setting compensation for new hires and compensation requests. Analyze and review salary comparisons ensuring internal equity within the division. Oversee and initiate TPI/TSIs in Workday, work with manager to create justifications, ensure the TPI/TSIs align with requirements set by UW Compensation. Review and process FTE requests. Manage staff reclassification processes (i.e. reviewing all paperwork; provide edits and guidance of any changes and submission of all documents to DOM HR). In partnership with managers, initiate and process position reviews (i.e. review old JD and new, ensure job profile/duties are in alignment, provide edits, etc.). Track position review requests and communicate with DOM HR and UW Compensation office regarding specific inquiries. Employee Relations (20%): Advise and council managers on best practices on employee relations. Work with supervisors and staff on resolving employee relations issues. In partnership with managers, create corrective action plans and progressive disciplinary actions when appropriate. Oversee and process layoffs and/or furloughs for the Division for Campus HR review. Consult DOM HR as necessary. Leave Management (10%): Oversee leave management within Division with respect to UW leave policies and Workday payroll system. Advise employees on leave policies and parameters ensuring compliance. Provide knowledge to employees about consistency of leave interpretation and application within the Division. Coordinate with Central HR leave specialists and the Department of Medicine. Staff Development (5%): Direct and manage staff performance evaluation process (i.e. send, receive, review and file docs, etc.). Ensure performance reviews comply with UW HR and Departmental processes. Oversee appropriate distribution to supervisors in the Division. Guide managers on best practices in conducting performance evaluations. Facilitate and provide resources for employee development options. Devise and implement initiatives to help foster a sense of community and connection with divisional staff (i.e. DEI Committee in Cardiology, division gatherings, etc.). Evaluate and implement low-cost staff development strategies to enhance staff satisfaction and drive staff growth and retention. Other Duties (5%): In partnership with the Grants and Finance Manager, direct the work of a Budget/Fiscal Analyst managing Division payroll (staff payroll and leave management in Workday and travel reimbursements). Oversee and manage a well-organized records management system, keeping current on compliance with the University policies and in line with the approved scanned file plan. Work closely with the Division Administrator and Department HR to ensure Division policies and procedures align with University standards and state and federal laws related to human resources. MINIMUM REQUIREMENTS A combination of education and experience equivalent to a Bachelors Degree in Business Administration, Human Resources, or Related field 3 years of experience in administrative experience in an academic, healthcare and/or administrative environment. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in cover letter. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Prior experience with staff HR recruitment, performance management, disciplinary processes and/or responsibilities as hiring manager. Requires diplomacy skills and ability to manage confidential information in a professional manner. Experience working within higher education and/or healthcare environment. Excellent oral and written communication skills. Proficient in MS suite of software including Word, Excel, Outlook email, etc. DESIRED QUALIFICATIONS Demonstrated ability in working with University of Washington policies, procedures and administrative databases such as Workday. Knowledge of UW employment types and associated HR activity for life cycle and recruitment management. Experience working within both union and non-union environments. CONDITIONS OF EMPLOYMENT May require working after hours on occasion to meet deadlines. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Job Information

  • Job ID: ba5122c0-25750759870
  • Location:
    Seattle, Washington, United States
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